Plain Language Summary

A forum needs a database (to store usernames, passwords [in undecipherable format] and the content of the posts themselves). We also use that database to track things like who is using the site and from roughly where (the IP address). Within the site we use cookies to help optimise your preferences etc. every time you return. All this is collected to give you, the user, the best experience. Potentially, in the future, we may also use this (deidentified) information for:

  1. Business cases to ensure ongoing funding and support for the site
  2. Ongoing planning and development of the site
  3. If in the future you consent to being involved in a specific research project, we will use the data in the manner clearly explained in the consent.

This is not a commercial site and never will be, therefore we NEVER use tracking cookies (which share information about where you have been online and what you have done between different websites) or share the database information about you or your activities with other websites or commercial organisations.

We will share information as required under any NZ statutory requirements, or if we gain explicit consent from you to share your information with other bodies or organisations with similar goals.


Detailed Information

What information do we collect?

We collect information from you when you register on our site and gather data when you participate in the forum by reading, writing, and evaluating the content shared here.

When registering on our site, you will be asked to enter your name, e-mail address, employer, and other details as a condition of joining. Your e-mail address will be verified by an email containing a unique link. If that link is visited, we know that you control the e-mail address.

When registered and posting, we record the IP address that the post originated from. We also may retain server logs which include the IP address of every request to our server.

What do we use your information for?

Any of the information we collect from you may be used in one of the following ways:

  • To ensure that you are a health professional
  • To personalize your experience — your information helps us to give you a high signal-to-noise ratio
  • To improve our site — we continually strive to improve our site offerings based on the information and feedback we receive from you.
  • To send periodic emails — The email address you provide may be used to send you information, notifications that you request about changes to topics or in response to your user name, respond to inquiries, and/or other requests or questions.

How do we protect your information?

We implement a variety of security measures to maintain the safety of your personal information when you enter, submit, or access your personal information. These are all current best practice, and updated frequently.

What is your data retention policy?

We will make a good faith effort to:

  • Retain server logs containing the IP address of all requests to this server no more than 90 days.
  • Retain the IP addresses associated with registered users and their posts no more than 5 years.
  • Delete all personal data when requested by a user

Do we use cookies?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow). These cookies enable the site to recognize your browser and, if you have a registered account, associate it with your registered account.

We use cookies to understand and save your preferences for future visits and compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future. We may contract with third-party service providers to assist us in better understanding our site visitors. These service providers are not permitted to use the information collected on our behalf except to help us conduct and improve our business.

Do we disclose any information to outside parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. Most users of Health Forum NZ are health professionals, and are expected to respect confidentiality and privacy as they do in other health context. Their access is limited to specific areas of the Forum only, with private communications (within Private Categories or Private Groups) only visible to specified people.

There are a small number of information technology professionals who have full administrator access to Health Forum NZ; this includes access to private communications. They are ethically bound to respect confidentiality and privacy to the fullest extent possible, and their activity is tracked.

In exceptional circumstances, we may a release your information when we believe this is appropriate to comply with the law, ethical concerns, enforce our site policies, or protect ours or others rights, property, or safety.

Third party links

We may link to third party products or services on our site. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our site and not to information collected offline.

Your Consent

By using our site, you consent to our web site privacy policy.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page.